Event Safety Advisory Group

Approx time to complete: 2 mins 30 secs

If you are proposing to hold an event or one which involves a large gathering of people, the Event Safety Advisory Group (SAG) would like you to provide basic details of your event by completing this form. This will assist the council, emergency services (police, fire and ambulance) and highways to plan and provide you with advice on a range of issues including safety, street closures and licences required.

If you would prefer to print this form and post it back please download this pdf copy of the SAG form.

You may find our recommended publications for running an event useful.

Event Details

Event Duration:

Please enter your postcode below, click 'Search for an address' and then select the correct address from the dropdown.

Is the event being held on council land?*

Has permission for hire of land been requested?*

Time and Date of Occupation

Please state the maximum number of people at any one time that you intend to allow to be present during the event: *

Temporary Structures

Inflatables

Will you be hiring inflatable attractions for the event? ie bouncy castle *

Insurance

First Aid Provision

Have you undertaken a medical risk assessment? *

Security/Stewards/Marshals/Crowd Control

Are you planning to engage security stewards etc? *

Alcohol

Will alcohol be available on site?*

Performances

Will the event include; public dancing/Karaoke/live bands/disco?*

Event Activities

Please tick the appropriate activities you intend to utilise or permit at the event. The provision of an event timetable would also be helpful. We will expect you to cover these activities in more detail in your risk assessment:*

Environment

Public Rights of Way

Directional Signage

Road Closures

Parking on the Highway

Parking (location)

Parking (spaces)

Please state the number of allocated parking spaces for the following: *

Vehicle Movements

Will vehicles be driven across anything other than roads? *

Toilets

Will there be toilets available on site/premises?*

Other Details

Your Contact Details

Please provide details of the main contact/site manager/other

Please enter the postcode below, click 'Search for an address' and then select the correct address from the dropdown.

Telephone Numbers

Alternative Contact Details

Event Manager Details

Please enter your postcode below, click 'Search for an address' and then select the correct address from the dropdown.

Telephone Numbers

Alternative Contact Details

Document Checklist

There are a number of documents that need to be submitted. Please see a list of these below. Please tick all of those that you intend to send in.

Documents can be sent in via email to licensing@huntingdonshire.gov.uk, via post or in person to Licensing section, Pathfinder House, St Mary's Street, Huntingdon, PE29 3TN.

If you have any queries please call 01480 387075.

Data Protection Act 1998 – Privacy Notice – Fair Processing

Huntingdonshire District Council is registered under the Data Protection Act 1998. This allows it to process personal data in performing its lawful business. Information held by the council, including personal data you provide now or in the future, will be processed in compliance with data protection principles. Your personal data may be used to manage, monitor, improve and promote the council’s services. Where delivery of services or actions is in partnership with others, or dependent on the actions of others, it may also be shared with other persons or bodies in accordance with, and restricted to the terms of information sharing agreements and protocols. To protect public funds it may also be shared with other persons or bodies to prevent and detect fraud.

Further details are available on the council’s website www.huntingdonshire.gov.uk/privacy. If you have concerns about the processing of your personal data by the council you can contact the Data Protection Officer at Huntingdonshire District Council, Pathfinder House, St. Mary’s Street, Huntingdon, Cambridgeshire, PE29 3TN or the Office of the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Declaration*